~ BIGGLESWADE ATHLETIC CLUB FORUM ~

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Biggleswade AC Current Vacancies

Your club needs you!

Biggleswade Athletic Club relies on the passion and commitment of members to support it, enabling us to thrive, grow and compete. It is volunteers who regularly give their time as coaches or in club management who ensure we have the membership offer you all value.

Whatever your skills and interests are, we have roles where you can give time regularly.

We are looking for members who are interested in helping the club in formal roles as committee members. Current vacancies are:

• Treasurer - managing the club accounts
• Events Diary Manager - taking bookings for Sandy Track
• Track Manager - ensuring Sandy Track is maintained

Aside from the committee, we also need support with club catering from either one person or a group:

• Catering role

Members of all ages and abilities are encouraged to think about how you can help.

Please contact Damien to discuss these roles, but to help you decide if you are interested in becoming a more active member of the club.

Committee roles
Committee meetings are every seven weeks, generally on Monday evenings. They are extremely informal, and often fuelled by biscuits. We make decisions together about how the club runs, meets required standards, and ensures a good quality experience for members.

Here is a breakdown of each of the vacant roles:

Treasurer
In February Mark Stead will be standing down as Treasurer after 10 years in this role. This is a key position within the club and on the committee. Without someone in this role we will be unable to function effectively as a club.

It involves managing the club account with the incomes we receive and raising the necessary cheques for the club's expenses throughout the year. Expenses are agreed at a committee level and cheques are countersigned, so you will not be solely responsible for any club expenses.

You don’t need to be qualified as an accountant, just able to understand accounts, produce financial reports and simple budgets. We use an accounting system and most payments are now sent directly to the club's bank account, instead of managing cash and cheques. Our accounting year is from 1st January to 31st December, with our accounts audited in January in time to be presented at the club AGM, which takes place every February.

If you are interested in taking on this role, you can shadow Mark in the role over the next few months to fully understand what is involved.

Events Diary Manager
This role involves managing and coordinating the bookings for Sandy Track, but note that this does not mean you need to be on site to open the track for each booking! Other duties include updating the club calendar with bookings, training and club events.

It would be of particular interest for a member who is keen for a career in events.

Similarly, if you are starting out in the job world, or want to volunteer but do not have a vast amount of spare time, as well as being a vital role for the club it would look great on a CV.

In the position you will be able to demonstrate organisation, planning and communication skills, and as a member of the committee you will be at the heart of decision-making at the club, a great asset for potential employers. If you are interested in this role but have just finished school, college, or you are in university and have concerns over your level of experience, please do not worry - you will get all the support you need from other committee members to help you succeed.

Track Manager
Peter Howell will soon be standing down as Track Manager after six years in this role.

It involves managing the maintenance of Sandy Track and all associated equipment, sourcing supplies and replacements where necessary. The Track Manager also attends meetings with Sandy Upper School and Central Bedfordshire Council in relation to the track, alongside the Chairman.

Although Peter is standing down from this role in the coming months, if you are interested in taking on this role, you will have an opportunity to shadow him to fully understand what it entails.

Catering Role (non-committee)
Alison Roberts has been looking after catering at the track, cross countries and the Sandy 10 for the last few years, and she will be standing down from this role at the end of this year. She has produced a list of catering needs for each particular type of event.

Although Alison has been doing this role, with a few helpers on the day of events, in future this role does not have to be fulfilled by just one person - it can be shared. The club will pay for individuals to get their hygiene certificate/s in order to produce/cook food to sell at the events.

Alison will looking after the catering for our Open Meeting on 23 September, so if you are interested in taking on this role, you can shadow her in the lead-up and on the day to fully understand what is involved.

If you are interested in any of these roles, or have any questions, please get in touch.

Regards

Damien Pitts
Chairman
Biggleswade AC

Re: Biggleswade AC Current Vacancies

With regards to my previous post concerning the current vacanices within Biggleswade AC, I can confirm that the Events Diary Manager role has now been filled, however the Vice Chairman role is now vacant.

Please find below my updated post confirming details on all of the current vacancies within Biggleswade AC.




Your club Needs you!

Biggleswade Athletics Club relies on the passion and commitment of members to support the club to enable it to thrive, grow and compete. It is volunteers who regularly give their time as coaches or in club management who ensure we have the membership offer you all value.

Whatever your skills and interests are, we have roles where you can give time regularly. We need members who are interested in helping the club in formal roles as committee members:

•Treasurer - Managing the club accounts
•Vice Chairman – stands in for the Chairman for meetings and responsibilities
•Track Manager – ensuring the track is maintained
We also need support with club catering from either one person or a group. This role is not a committee role:

•Catering role
Members of all ages and abilities are encouraged to think about how you can help.

Please contact me to discuss these roles, but to help you decide if you are interested in becoming a more active member of the club, here is some information on what the roles are.

Committee meetings are every 7 weeks, are in the evenings often on a Monday, frequently fuelled by biscuits and are informal in style. Committee members make decisions together about how the club runs, meets required standards, and ensures a good quality experience for members.

Treasurer

In February, Mark Stead will be standing down as Treasurer after 10 years in this role. This is a key role within the club and on the committee, without someone in this role we will be unable to function effectively as a club.

This role involves the managing of the club account with the incomes we received and raising the necessary cheques for the club expenses throughout the year. Expenses are agreed at a committee level and cheques are counter signed, so you will not be solely responsible for any club expenses. As well as supporting the committee to make decisions on club matters via committee meetings and emails.

We use an accounting system for our accounts and most payments are now sent directly to the club account, instead of managing cash and cheques. Our accounting year is from 1st January to 31st December, with our accounts audited in January, in time to present the accounts at the club AGM in February each year.

Although Mark is standing down from this role in February, if you are interested in taking on this role, you can shadow Mark in the role over the next few months to fully understand the role.

You don’t need to be qualified as an accountant, but able to understand accounts, produce financial reports and simple budgets.



Vice Chairman

Mel Brookes has stood down as Vice Chairman, due to work and family commitments and this role is now vacant.

This role involves chairing committee meetings where the Chairman is unable to make these, as well as supporting the Chairman with club responsibilities and attending meetings on behalf of the club. As well as supporting the committee to make decisions on club matters via committee meetings and emails.



Track Manager

Peter Howell will be standing down as Track Manager after 6 years in this role in the next few months.

This role involves the managing of Sandy Athletic Track from a maintenance point of view, rather than managing the events that happen at the track. This role includes the maintenance of the track itself and the track equipment, sourcing replacement equipment and supplies for the track, and attending meetings with Sandy Upper School and Central Bedfordshire Council, in relation to the track with the Chairman. As well as supporting the committee to make decisions on club matters via committee meetings and emails. Committee meetings take place every 7 weeks.

Although Peter is standing down from this role in the next few months, if you are interested in taking on this role, you can shadow Peter in the role over the next few months to fully understand the role.

Catering Role

Alison Roberts has been looking after the catering for club training nights and events that we put on at the track, cross countries and Sandy 10, for the last few years and will be standing down from this role at the end of this year.

Alison has created a list of catering needs for each particular type of event, in order to make it easier to cater for each event.

Although Alison has been doing this role, with a few helpers on the day of events, this role does not have to just be one person going forward, the role can be shared between a couple of people. The club will pay for individuals to get their hygiene certificate in order to make / cook food to sell at the events.

If you are interested in one of these roles please get in contact with me or if you have any questions in relation to these roles.

Regards

Damien Pitts

Chairman

Biggleswade AC

Re: Biggleswade AC Current Vacancies

How much time do you expect someone to spend in said track manager/events roles?

I am currently the chair of Sandy Astronomical Society, Dad to Frankie & Ronnie (little bees) and im now picking up my training for London Marathon.

I have experience of aranging and organising events for Sandy astro since 2014 as the publicity & events coordinator, to which then saw me take over as chair 2 years ago. I with others now look after our diary, callendar and events.

Also as a maintenance engineer and electrician have a daily knowledge of construction and maintenace schedulling.

Im not directly applying as i have a lot on at present but have knowledge and skills that maybe usfull to either role share.

It all depends on the level of time expected to provide weekly.

Cheers

Rick